Section A - Rules and Requirements on Student Organization
Students at the university shall have the right to form an organization. This organization shall embody their
ideals, visions, inclinations, and perspectives which are in consonance with the existing rules and
of the university. The kinds of organization that will be considered for recognition includes academic
clubs, hobby clubs, socio-civic groups, religious groups, and student publications.
- Requirements in Forming Student Organizations
The following steps shall be needed in order for an organization to be recognized:
- The organization shall consist of members not less than 20 who are students officially registered at
PnC during the semester.
- The organization shall have a constitution which is in accordance with the existing rules and
regulations of the university.
- The organization shall have an organizational structure representing the sets of officers with the
defined functions of each office.
- The organization shall write a letter addressed to the Dean of Student Affairs indicating their
intention to be recognized.
- The organization must have an adviser. This adviser must be a regular full-time faculty member of
- All organization officers must be in good academic standing, i.e., have no failing grades in the
last two (2) semesters.
- Recognition of an organization is renewable every year upon submission of important requirements
- Rules and Regulations on Student Organization
Once recognition is granted, the student organization agrees:
- To seek the general welfare of its members
- To provide equal opportunity and participation to all members
- To prohibit the practice of discrimination against all potential members because of race, religion,
sex, color, age, nationality, or disability
- To exercise reasonable means of recruitment process without harm to the mental, emotional, and
physical being of the potential member
- To constantly seek the guidance of the organization adviser
- To abide by the Rules and Regulations of the university pertaining to the students
Section B - Privileges of Recognized Student Organizations
Once recognized, these student organizations shall enjoy a number of privileges such as:
- Use of university facilities, equipment, and services, following the provisions on the use of such
- Use of the university’s name in publicity, promotional materials, and press releases. However, the use
of PnC’s name for off-campus fundraising activities should have prior approval of the OSAA Dean and the
- Participation in university-wide activities and if necessary, city-wide activities or LGU-sponsored
- Participation in the institutional Leadership Training Seminar (LTS)
- Inclusion of the organization’s name in various publications of PnC
- Inclusion in the annual search for Outstanding Student Organization (OSO) Award and the Outstanding
Student Leader (OSL) Award
- Representation of the university in various contests and competitions sponsored by outside
- Participation and representation in various public fora and discussions sponsored by the university in
relation to decision-making and policy- making arrangements of the administration
Section C - Membership
- All officially registered students can join any recognized organizations in the university, except those
under disciplinary, probationary status or with failing grades in previous semester.
- Members of the University Student Government may also join in any recognized organizations in PnC.
- Students are prohibited from joining more than two (2) organizations at any given semester. This is to
make sure that students will fulfil their primary task in college, which is to study and pass all the
academic courses they are registered in.
- Students are prohibited from joining organizations not recognized by the university.
Section D - Maintaining or Withdrawal of Recognition Status
Recognition is renewable every year. Officers of the organization have to go through the process of renewing
the recognition two weeks after the start of the school year. The Student Organization and Activities Unit
Coordinator will evaluate the performance of the organization and recommend for its recognition renewal to
the OSAA Dean once it is found to be worthy of renewal.
Requirements for renewal of recognition:
- Financial statements of cash receipt and disbursements duly signed by the officers and the organization
- Accomplishment report, highlighting therein the major activities of the organization (photos need to be
- Other documents are may be required by the OSAA Dean
Section E - Role of Adviser
Every student organization is required to have an adviser. The adviser must be an employee of the
The following are the responsibilities of the adviser:
- To make sure that the goals and objectives, projects and activities as well as the operation and
direction of the organization are congruent to the vision/mission of the college and are within the
bounds of the college policies and guidelines
- To provide guidance and monitoring to the organization in view of allowing the students to develop their
leadership potentials and organizational skills
- To attend executive committee meetings of the organization and its major activities most especially
those held outside the campus
Section F - Activities
Student organizations abide with policies stated in Chapter 14 Section F - Activity, Facilities and Equipment
Approval pertaining any activities of the organization.